server is pushing multiple of the same email in outlook for mac

He has taught a wide spectrum of people including fresh young talents, students of XLRI, industry professionals, and govt. officials. Rajeev has founded Computer Solutions WebServicesWorldwide.com, and has hands-on experience of building variety of web applications and portals, that include - SAAS based ERP e-commerce systems, independent B2B, B2C, Matrimonial Job portals, and many more.

Shared hosting has a drawback that several users share a common IP address.

If any one user abuses the system and sends out spam mails, the mail server IP address is blockedblacklisted in several networks.

The end result is that all accounts hosted under the same IP get blacklisted and if you send out emails from your own email accounts, your emails are rejected by most of the recipient servers due to your shared IP having a bad reputation.

Thus you become a victim of mal-use by another user who is sharing the same IP address.

However, it is not easy to get a dedicated IP address now-a-days.

A dedicated IP address may cost you 3-4 per month, which may be higher than your hosting cost itself.

However, this process takes time and may take anywhere from 2-10 days.

During this period, you are just stranded and unable to send out emails to most of your customers and associates, thereby affecting your business badly.

The method I have suggested here will not impact your website hosted on the same server which has a bad IP.

Re-create all your email accounts on the second hosting account as well.

For ease of use, you may create them with the same passwords as that of your email accounts on your primary hosting server.

The only difference here will be that for the incoming and outgoing mail server settings, instead of providing the fully qualified domain name of the new mail server such as mail.yourdomainname.com, you must provide the IP address of the new mail server.

Some hosting providers may provide you with an alternate mail server address url which does not include your domain name - eg: pop.mailhostbox.com, smtp.mailhostbox.com.

You may also use these as your incoming and outgoing mail servers respectively, in place of the second servers IP address.

However, all your incoming mails will still be received in your primary mail box, as your domains DNS points to the primary mail box.

How do you do this It is very simple - in your domains SPF record you just need to add a minor entry and you are done.

Go to the TXT Record section and edit the SPF record as below: The TXT record corresponding to SPF may look somewhat like this: vspf1 mx ip4:192.185.73.1 mx:mail.yourdomainname.com -all All you need to do is, edit it to add an additional entry, viz.

Say the IP address of your second mail server is 201.299.129.120, your edited SPF record will become - vspf1 mx ip4: 192.185.73.1 mx:mail.yourdomainname.com ip4:201.299.129.120 -all.

Note that once you have included your second mail server in your SPF record, any email that you send out from the second mail server will also be treated as genuine and not marked as spam by the recipient mail servers.

Now while most of your emails you are sending from your email server, at times you may also be sending out program generated emails from your website server via contact form-to-email applications or similar such applications.

Thus you essentially have two mail servers sending out emails on behalf of your domain.

In such a situation, you may have purchased an additional bulk mail service for one of your email accounts for sending out mass emails to your customers or newsletter subscribers.

Contribute to how2lab.com by sending us articles on your area of expertise.

My Account Sign Out Buy Domain Hosting from the most reliable and trusted company - WebServicesWorldWide.com.

Related posts How to access your emails in the smarter Microsoft Outlook using IMAP How to move your Email accounts from one hosting provider to another without losing any mails Moving Email accounts from one cPanel server to another How to resolve the issue of receiving same email message multiple times when using Outlook Most Popular How to move your Email accounts from one hosting provider to another without losing any mails How to resolve the issue of receiving same email message multiple times when using Outlook Self Referential Data Structure in C - create a singly linked list Mosquito Demystified - interesting facts about mosquitoes Elements of the C Language - Identifiers, Keywords, Data types and Data objects Moving Email accounts from one cPanel server to another Data Input and Output functions in C How to pass Structure as a parameter to a function in C Iframe Hacking About the Author Rajeev Kumar CEO, Computer Solutions Jamshedpur, India Rajeev Kumar is the primary author of How2Lab.

He is a B.Tech. from IIT Kanpur with several years of experience in IT education and Software development.

He has taught a wide spectrum of people including fresh young talents, students of XLRI, industry professionals, and govt.

Rajeev has founded Computer Solutions WebServicesWorldwide.com, and has hands-on experience of building variety of web applications and portals, that include - SAAS based ERP e-commerce systems, independent B2B, B2C, Matrimonial Job portals, and many more.

Server Is Pushing Multiple Of The Same Email In Outlook For Mac